Paperless Systems and Off-Site Document Storage While recycling addresses paper disposal, it does not resolve the alarming environmental issues related to its production, including deforestation, water consumption and air and water pollution. According to research firm IDC, U.S. companies printed 1.5 trillion pages last year, in other words, a 95,000-mile-high stack of paper, or the equivalent of 15 million to 20 million trees. In addition, the traditional paper intensive office has a measurable impact on the corporate bottom line. RISI analyst John Maine estimates that companies will spend approximately $8 billion this year on paper alone; this figure does not include costs for ink, toner, or running copiers, printers, and fax machines. In the average office, for every dollar spent on printing documents, companies incur another six dollars in handling and distribution, according to Xerox. Researchers at Xerox also found that about half of the documents printed in a typical office are thrown away within 24 hours. While George Pake’s vision of the paperless “Office of the Future” has not materialized, companies are realizing the cost benefits of paper usage reduction. In most cases, changing paper-intensive processes requires little more than behavior modification and increased awareness. The implementation is one of the most cost-effective options in any sustainability strategy and we can provide the necessary tools and training to help you achieve this goal, regardless of company size or industry. Despite a common misconception, off-site document storage is far more secure than traditional paper file systems, not only in terms of disaster recovery, but also as it pertains to the safe-keeping of sensitive information. Your documents are encrypted and destroyed at your request when you no longer need them. Off-Site document storage saves space in your facility, paper, and the hours and personnel required to maintain a filing system. Depending upon your needs, we will determine the most secure and economical off-site storage solution for your electronic documents.
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